Know where every plan stands. Every cycle.△ SEE OUTPOST
Outpost tracks your plans through the plan-check review process — civil, landscape, dry utility, site — every submittal, every plan-check comment, every resubmittal — so status lives in one place instead of six inboxes and a spreadsheet.
The problem
Plan checks don't fail loudly. They go quiet.
A plan set goes to the city and the clock starts — somewhere. The comment letter lands in one inbox, the resubmittal lives on a shared drive, and the client's "any update on our project?" email arrives the day after the one person who knows the answer left for the field.
Firms don't lose approvals to bad plans. They lose weeks to untracked cycles, unanswered comment letters, and status that lives in someone's head.
What Outpost does
One ledger for the whole approval.
Track every submittal
Every plan, every agency, every cycle on one board — with the documents attached where they belong.
- Submittal history per plan, per department
- Revision and approval status at a glance
- Corrected sets and redlines filed to the cycle they answer
Clients see status, not your inbox
A read-only portal that answers "where are we?" before anyone has to ask it.
- Live project status, no login gymnastics
- Automatic notice when a submittal posts or status changes
- Plain-language summaries — not raw plan-check jargon
The follow-ups write themselves
AI that has read the whole project history — so the busywork around the approval gets drafted for you.
- Agency follow-up letters, drafted and ready to send
- Cycle-time trends and approval estimates per department
- Client status updates written from the record
Outpost AI
It already knows the history. So it does the chasing.
Fourteen days of silence from a reviewing department used to mean someone remembering to call. Outpost watches the cycle, knows the department's track record, and puts the follow-up in front of you — drafted, dated, and grounded in the actual submittal record.
Nothing sends without you. Review, edit, send.
Good morning — following up on the second submittal for the Sierra Vista Storm Drain Improvements, delivered March 24 in response to the March 6 comment letter.
All eleven comments were addressed in the resubmitted set, including the revised inlet sizing on sheets C-301 through C-304. We'd appreciate any update on review status, and we're glad to walk through the responses with the assigned reviewer.
How it works
Three revisions to how your firm runs approvals.
Load your active plans
Projects, agencies, and current submittal state — your team is tracking live work the same day.
YOUR TEAM + OURSWork the cycles in Outpost
Log submittals, attach comment letters and corrected sets, watch status roll up across every department.
STAFFInvite your clients
They get the portal and automatic status notices. You get your inbox back.
CLIENTSHow your client sees it
The client gets a link. That’s the whole setup.
How is it delivered?
Direct link — no app download required
Does the contractor need an account?
No — link-based access, no signup
What does setup look like?
Share your project list, the agencies, and where each submittal stands. We load it up, usually same day. Your team picks it up from there.
Early access
Built by development professionals who have been the client, the consultant, and the agency.
Outpost is in early access with firms that live in the plan-check cycle. If that's your week, we'd like to show you the board.
Request early access